The Office Administrator is required to perform a variety of tasks ranging from; greeting visitors, answering a multi-line phone system, and all of the duties associated with the daily functions of the WMG Corporate office

Job Duties:

•Warmly greet all customers and visitors and direct them to the appropriate person
•Act as the point of contact between the executives and internal/external clients
•Schedule and track all corporate company vehicles maintenance
•Complete all companywide travel which includes flights, hotels, car rental, etc.
•Order all office supplies
•Order all Global company business cards
•Sort and distribute incoming mail
•Arrange all company lunches and events
•Arrange all customer events which include The North American International Auto Show
•Maintain spreadsheets for weekly travel expense reports

•Distribute all customer and employee invitation letters
•Arrange all Fedex, UPS, DHL packages including commercial invoices and proper harmonized system codes
•Order all company apparel and promotional gifts 
•Get lunches and run errands for Executive Management

•Complete monthly Europe Sales tracker
•Date stamp all incoming mail
•Seal cheques in envelopes and then stamp using automatic machine
•Scan all paid payables into APInvoices drive
•Stamp and mail all Accounts Receivable invoices
•Hand out pay stubs for all hourly & salary employees
•Enter all approved employee vacation requests into a spreadsheet then file in personnel folders
•Reformat and update Global Company Org Charts
•Complete Global Company extension list, cell phone, addresses and statutory holidays

Requirements:

• Strong verbal & written Communication
  • Microsoft Office Skills
  • MS Word
  • Outlook
  • Excel
• Accurate and fast typing skills
• Listening, Professionalism
• High school diploma generally required
• University or College (or equivalent) in Office Administration
• Knowledge of administrative and clerical procedures
• Knowledge of computers and relevant software application

Work Conditions:

• Manual dexterity required to use desktop computer and peripherals
• Fast paced
• Sitting for long periods of time